Homeless Management Information System (HMIS) Key Documents

HMIS Data Standards Manual and Data Dictionary
The HMIS Data Standards Manual is intended to serve as a reference and provide basic guidance on HUD HMIS data elements for CoCs, HMIS Lead Agencies, system administrators and users.  

HMIS Data Standards Dictionary
The Data Standards Dictionary provides the detailed specifications for each data element including the function and use of each element by each of the federal partners. It is a guide to be used by HMIS vendors as a means of providing consistency in the parlance used to define programming and is designed for HMIS vendors, HMIS lead agencies, and HMIS system administrators.

HMIS Standard Reporting Terminology Glossary
The Glossary was created by HMIS vendors for HMIS vendors.  It is intended to provide HMIS programmers with a foundation upon which they can best program HMIS-required reports.

Notice for Housing Inventory Count (HIC) and Point-in-Time (PIT) Data Collection for Continuum of Care (CoC) Program and the Emergency Solutions Grants (ESG) Program
This guide informs CoCs of what must be collected to successfully complete the 2019 HIC and PIT counts.  This guide is also used by Simtech in the development of the HUD Point in Time report given that HUD has not published formal programming specifications.

HMIS CoC APR and ESG CAPER HMIS Programming Specifications
These are the official specifications used to program the HMIS Report Generation Tool as well as both the ESG CAPER and CoC APR within

System Performance Meausres - Programming Specifications
These are the official specifications used to program the System Performance Measures. Generally, the questions related to how the reports are calculated can be found here.

HUD HMIS Data Exchange Resources
HUD catalogues a variety of resources to support exchanging HMIS data between systems.  This same format which is being used by is also used by the VA for SSVF grantees and by SAMHSA for Runaway and Homeless Youth projects. 

HUD Guidance and Best Practices

Notice CPD-16-11: Prioritizing Persons Experiencing Chronic Homelessness and Other Vulnerable Homeless Persons in Permanent Supportive Housing
This Notice provides guidance to CoCs and recipients of CoC program funding for permanent supportive housing (PSH) regarding the order in which eligible households should be served in all CoC Program-funded PSH.

HUD System Performance Measures Tools
The purpose of the System Performance Measures Tools page is to provide CoCs, HMIS administrators, and HMIS vendors the tools necessary to consistently calculate and analyze system performance meausres. The System Performance Measures HMIS Programming Specifications provides instructions for calculating system performance measures to ensure that the measures are consistently calculated across the country, regardless of HMIS software.

Core Elements of Street Outreach to People Experiencing Homelessness (USICH) 
Communities can use this as a guide to assess their street outreach efforts, and to identify opportunities to strengthen their systemic approach to ending homelessness, particularly unsheltered homelessness. 

CoC Program Rating and Ranking Tool
The Project Rating and Ranking Tool is an optional tool that can be used by CoCs to evaluate projects and set ranking priorities within the CoC.  Regions that wish to automate the manual process used within this tool can do so by using the built-in Project Rating and Ranking tools within HomelessData that were built using this HUD tool as a guide.   

Continuum of Care Grantee Information

The About Grantees Page
This page provides quick access to contact information, reports, award, jurisdiction, and location data for organizations that receive HUD funding.

The CoC Award Summary Reports by Program Type
This page provides award data broken down by eligible program component types for the year selected. The reports, which can be run to show a specific CoC or State's program components, also display the amount and percentage awarded for new projects and renewal projects.

Housing Inventory Chart and Point in Time Data Since 2007
These are the raw data files containing information submitted by CoCs from their annual homeless counts, as well as their annual filing of Housing Inventory that is dedicated for people experiencing homelessness.  Simtech Solutions has created these point in time and housing inventory dashboards to visually show the trends by region over time.  To view your local results, simply click on your state on the map and then choose your CoC from the dropdown.   

CoC Housing Inventory Count Reports
Housing Inventory Count Reports provide a snapshot of a CoC’s HIC, an inventory of housing conducted annually during the last ten days in January, and are available at the national and state level, as well as for each CoC.